Microsoft OneDrive                      the one drive for business logo.

OneDrive for Business is a cloud storage service from Microsoft that is included within LSUE's Office 365 environment.  It allows you to store all your important files securely in one place and then access them from basically anywhere.  The service comes with 1TB of storage space. 

OneDrive works just like a traditional computer hard drive, but stores data in the cloud.  Thanks to its cross-platform design, users can create files on their computer and pick up where you left off from a different device such as your laptop, tablet, or phone without having to save a copy on a USB drive.  OneDrive allows users to save private files, make files public, share files with contacts, and create files for use with many Microsoft products.  LSUE's OneDrive environment is accessible through https://www.lsue.edu/office.

Below are common steps around getting started with OneDrive.  Click on each to expand on the subject.

Setup OneDrive

  1. Click Start or hit the Start Button and type OneDrive.
    2.  
  2. Select the top result.
    3.  
  3. Enter your LSUE email address and click Sign In.
    4.  
  4. Enter your network password (the password you used to log in to the computer) and click Sign In.
    5.  
  5. Click Next and go through the welcome tips.
start onedrive

Upload Files

  1. Open File Explorer.onedrive file
    2.  
  2. Open your OneDrive-Louisiana State University Eunice folder using the pane on the left.
    3.  
  3. Drag and drop or copy and paste content into this folder.

Understanding OneDrive Sync Status

App Icons

OneDrive uses different icons to represent the status of the app or file syncing.

The OneDrive app icon (at the bottom right of your screen):

  • Solid White Cloud - OneDrive is running without problems and the sync is up-to-date.
    •  
  • Solid Blue Cloud - OneDrive for Business is account is setup; OneDrive is running and all files are synced.
    •  
  • Solid Gray Cloud - OneDrive is running but you are signed out or OneDrive is not connected to any account.
    •  
  • Cloud with Two Arrows Making a Circle - OneDrive is actively uploading or downloading files/folders.
    •  
  • Red Circle with a White "X" - OneDrive is running but there is a sync problem.

 

 

OneDrive file and folder icons (when viewing the OneDrive folder in file explorer):file icons

  • White Cloud with Blue Borders - The file is only available when you're connected to the internet, and it's not using local storage. You'll need to double-click the file to finish the download and open with an application.
    •  
  • Solid Green Circle with a White Checkmark - You are using the "Always keep on this device" option and this file is available offline.
    •  
  • White Circle with Green Outline and Check Mark - File is available offline, you can open them without an internet connection, and they're taking up local storage space.
    •  
  • Arrows Making a Circle - File is currently syncing.
    •  
  • Red Circle with an "X" - There is a problem syncing this file.

Choose Which Folders Sync from OneDrive

If you want to choose which folders stored in the cloud should be accessible from your computer. You can follow these instructions to change your selections. All files will be visible on the web version of OneDrive.

  1. Click on the cloud icon at the bottom right of your screen.onedrive
    2.  
  2. In the window that opens, click the three dots icon in the top right corner and choose Settings.
    3.  
  3. Click the Account tab and click Choose Folders.
    4.  
  4. Un-check Make all files available.
    5.  
  5. Check the folders you want to make visible and click OK.
    6.  
  6. Click OK again.onedrive

Sharing Files with OneDrive

To share a file:

  1. Right click on the file and select Share.onedrive
    2.  
  2. Select your permission settings.
    3.  
  3. Enter a person's name or email address and hit Send or click copy the link.
onedriveonedrive
     

To stop sharing a file:

  1. Right click on the file and select Share
    2.  
  2. Click the three dots icon in the top right corner.
    3.  
  3. Select Manage Access
    4.  
  4. Click the X to remove the link.

Additional information on OneDrive can be found with Microsoft here.